Far East Film Festival 19

Udine Italy April 21st/ April 29th 2017
The Film Festival For Popular Asian Cinema

Festival Regulations

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19th UDINE FAR EAST FILM FESTIVAL /  21st - 29th APRIL 2017
OFFICIAL REGULATIONS 2017


1  C.E.C.
- The 19th edition of the Far East Film Festival is organised by Centro Espressioni Cinematografiche (C.E.C.), a Cultural Association financed by the Italian Government, the Friuli Venezia Giulia Region, and the Udine Provincial and Municipal Authorities. C.E.C. is dedicated to the public exhibition of quality cinema, by programming and managing five screens in three different venues across the city of Udine throughout the year. The Far East Film Festival is the most important cultural and artistic project handled by C.E.C. The Festival is a non-profit cultural event.
La Cineteca del Friuli (Gemona Film Archive, FIAF member since 1989) is the official partner of Far East Film.

2  Aim of the Festival
- To encourage and develop the understanding and appreciation of East Asian popular filmmaking amongst European and Italian audiences.
-  To contribute to the commercial distribution of Asian films across European and Italian markets.
- To study and research the historical attributes of Asian filmmaking through retrospectives organised with the cooperation of Asian film archives and government agencies.
-  To create a mutually beneficial exchange between Asian and European filmmaking companies.

3  Dates / Venues
The Festival will take place in Udine from 21st to 29th of April 2017
3.1  Main venue - Teatro Nuovo "Giovanni da Udine" (1,200 seats). A modern facility on 3 floors with press room, hospitality office, bookshop and video room.  It also includes a setting for the afternoon panel discussions, held every day during the Festival.
3.2  Second venueVisionario.  The new cultural centre managed by C.E.C., which includes 3 screening rooms (with 300, 60 and 40 seats respectively), an exhibition hall, an internet bar, a Media Library, and a bookshop selling publications and DVDs.

4  Festival sections
Competition section, our Retrospective sections, Hors Concours

4.1  Competition section
The C.E.C. Board of Directors selects films to be included in the Festival's programme, with the cooperation of local consultants in each Asian country, working in close contact with major film producers and distributors. The programme will be published at the beginning of April 2017; the deadline for submitting films for selection is 31st January 2017.
The top three winning titles are those that receive the highest number of votes by the Festival audience. The winning titles of FEFF 19 will be announced during the Festival closing ceremony, and be presented with the "Udine Far East Film Audience Award", on stage in front of the audience.
The Festival Awards are:
AUDIENCE AWARD (Golden Mulberry, Silver Mulberry, Crystal Mulberry)
BLACK DRAGON AWARD, critic’s choice award (Black Mulberry)
LIFE ACHIEVEMENT AWARD (Golden Mulberry)
MY MOVIES AWARD (web award: voted by mymovies.it users)

4.2  Retrospective sections
Every year, Far East Film focuses on a different historical aspect of East Asian film production, by presenting a retrospective programme planned and arranged by one or more experts in the corresponding field. To celebrate these annual retrospectives, C.E.C. publishes a monographic book that aims to make up for the lack of information available in Europe and Italy on the rich history of Far Eastern film production. 

4.3  Hors Concours
Movies considered of extreme value and importance by the Board of Directors will be included in the Festival program out of competition even if they do not have the requisites of time, duration or release date.

4.4  Ties That Bind
The Workshop for Asian and European producers organized during the festival period, is divided in two parts: the first part takes place in Udine during FEFF, the second part in Singapore during SGIFF. The workshop, curated by EAVE, was created to establish links between European and Asian film producers and facilitate the coproduction between these two areas.

5  Festival languages
The Festival's official languages are Italian and English. Italian and English subtitles are provided during the screenings. The afternoon panel discussions, with the participation of our Asian special guests and artists, are entirely translated into Italian and English through headphones.

6  How to submit your film
Please submit your film by sending us an email at fareastfilm@cecudine.org with relevant and useful information on the picture. An online screener plus a DVD screener are both required by us in order to assess the film’s suitability for our Festival.

6.1  Selection for the Competition Section
The Board of Directors, assisted by a group of consultants working in their respective geographical areas, functions as the selection committee. All final decisions and any changes to the programme are made by the Board of Directors.
In order to participate in the competition section, all films must fulfil the following requirements (exceptions are made at the discretion of the organisers for special and motivated situations):
- The Competition Section can only be entered by long feature films released after the 1st January 2016.
- All movies presented at the Festival should have English subtitles and be in one of the following formats: HD Cam/DCP 2K.  If the DCP is not open we would need to receive a KDM two weeks before the festival (to be able to check it) and valid for the whole duration of Festival.
- The Board of Directors reserves the right to refuse copies that the Festival technicians deem to be of unsatisfactory quality for a public screening.
- All films presented should not have previously participated in competition in other film festivals in Italy or Europe, nor should they have been screened in a commercial environment prior to the screening in Udine. The Board of Directors can decide to evaluate different situations and also accept movies already presented in Europe, if these are deemed worthy of such exception, while movies already presented in Italy will not be taken into consideration.

6.2  Materials
- The movies invited to the Festival will receive an Official Invitation, the Entry Form and Agreement Form to be completed, signed and returned.
- In order to properly translate all films screened at the Festival, and in order to include each film in the Festival catalogue and organise the press office promotion for the screenings, the Festival must receive the following materials by 24th March 2017 (quantities in brackets are indicative):
- An Entry Form with complete information and technical details;
- An Agreement Form signed by the relevant person in charge;
- A sample copy of the movie (DVD) with English subtitles (exact copy of the version presented at the Festival);
- The dialogue list in English with Time Code;
- Photos of the director and cast, plus stills from the film (at least 10 high-resolution JPG images) free of copyright charge;
- Digital press-kit (English), including a summary plus the director's biography, filmography and statement
- Physical press-kit (English) (10)
- Samples of advertising material, such as posters (at least 5 for display) and flyers (30);
- EPK material of the film (HD clips + audio clips + HD trailer) for promotion on national and international TV and radio; the trailer must be in MP4 format (1920x1080) and sent via We Transfer to our lab, email address is as follows: paola@entract.it
- Cast & Credits

Each company is kindly asked to provide as much promotional material as possible for each title. DVD samples, English dialogue lists and high-resolution images are strictly necessary.

The DVD screener, posters and flyers are to be sent to the following address:

Centro Espressioni Cinematografiche
Via Villalta 24
33100 Udine, Italy
Tel: +39 0432 299545


For any information regarding film submissions and materials, please contact us at:  fareastfilm@cecudine.org

6.3 The Board of Directors will be assisted by a commission of experts in Udine and also by a group of foreign correspondents and consultants which will operate in their respective geographical areas.

6.4  Festival Screenings
- All films are screened only once within the Festival programming schedule and they are all presented in the original language version, as provided by the Producer/Distributor. If the Festival considers organising extra screenings, this will be agreed in advance with the Producer/Distributor.
- The Centro Espressioni Cinematografiche shall adopt anti-piracy measures in effect at the main international film festivals for the entire duration of the Festival.

6.4  Official Logo
- After the Festival announces its official line-up, all film presenters shall guarantee that all forms of promotional materials shall bear the official FEFF 19 logo. Moreover, all promotional material accompanying the release of films that have won awards at the Festival is required to indicate the award won, using the official graphics provided by the Festival.

7  Film copies
For each invited film, the festival must receive two identical DCPs (show copy and back-up copy) on two separate media.

7.1  KDM (Key Delivery Message)
DCP encryption is optional. If the DCP is encrypted a KDM must be provided for all the certificates of the servers that will be used for the screening. The KMDs are strictly necessary to ensure the screening of the film  and to carry out all the technical checks in advance.
The KDMs shall be valid from the day of the arrival of the copy and shall expire at least a day after the film’s screening.

7.2  Quality Check
It is strongly recommended that each of the two DCPs undergoes a Total Quality Check (TQC) before being sent to the Festival. The TQC (image quality, picture format, audio quality, subtitles, etc.) shall be performed and validated at the laboratory that creates the DCP.

8  Shipping Information
- All shipping costs for transportation of the prints and other materials, between Asia and Italy, will be borne by the Festival. In the event of the film participating in a different festival after Udine FEFF19, the cost of the print’s shipping from Udine to its new destination will be the responsibility of the subsequent festival. This regulation also applies if the print needs to be shipped to a destination other than that of origin.
- Each film presented at the Festival should be shipped to the C.E.C. address in Udine (Via Villalta 24, 33100 Udine, Italy).  Please contact your local DHL office for pick-up, and we will provide you with the appropriate DHL client code. In order to arrange the technical services and translation of each film, all films should reach the C.E.C. office no later than Monday 7th April 2017.
- All film suppliers are requested to give clear instructions regarding where the film is to be returned, informing us by 29th April 2017 whether the print is to be sent to a destination other than its origin after the screening. Should we receive no clear information about the return shipment address, the Festival's organisers will send the print back to its original address. All films will be shipped to the addresses provided within two weeks of the Festival closing.

9  Guests
- The Festival organisers reserve the right to invite special guests, including film directors, producers and actors, to participate in the Festival in relation to the promotion of the screenings.

Guests attending the Festival are required to provide one photo, suitable for an ID badge, and an additional photo to be published in our Festival catalogue.  Guests are also expected to attend the following official events:
- An introduction to their film on stage, before the screening (the guest will be welcomed on stage by a member of the C.E.C. Directors Board and the presentation will last about ten minutes).
- A morning round of private interviews with international press and media.
- An afternoon panel discussion with press, media, and the public in attendance.

All participants acknowledge the media partners’ right to cover the Far East Film Festival, broadcast the event on television and radio channels and thus make use of the gathered material as they see fit.

9.1  Invited VIP Guests are provided with:
- A 4 nights (max) stay in one of the city’s best hotels (place/length of stay at the discretion of Festival organisers)
- Hostess welcome at Venice or Trieste airports.
- Transportation from and to the airport, as well as for all other appropriate needs while in Udine (chauffeur provided).
- Interpreters (for English or a specific Asian language) for all meetings, presentations, interviews and whenever necessary.
- Italian meals especially arranged for our guests in individually chosen restaurants and wineries.
Any particular requirements will also be considered.

All extras (such as minibar, phone calls, internet and laundry) are to be paid by the guests.

10  Gemona Film Archive
Filmmakers and producers are more than welcome, if they wish to do so, to provide an extra 35 mm copy of the motion picture, which will be deposited at the Gemona Film Archive for the sole purpose of study and preservation, excluding any commercial use.

The participation of all films and guests in the Festival signifies the complete understanding and acceptance of all Festival regulations.

For further information please contact:

Centro Espressioni Cinematografiche
via Villalta 24, 33100 Udine - Italy
Tel  +39/0432/299545
Fax +39/0432/229815
www.fareastfilm.com
fareastfilm@cecudine.org