Festival Regulations

FESTIVAL REGULATIONS

FAR EAST FILM FESTIVAL 23
24 JUNE - 2 JULY 2021 



1  ORGANISATION 

The 23rd edition of the Far East Film Festival is organised by Centro Espressioni Cinematografiche (C.E.C.), a cultural association financed by the Italian Government, the Friuli Venezia Giulia Region and the Comune di Udine. C.E.C. works to offer quality films throughout the year through the programming and management of two cinemas in the city of Udine. The Far East Film Festival is the most important of the various cultural and artistic projects handled by C.E.C. 
The Festival is a non-profit cultural event. 
La Cineteca del Friuli (FIAF member since 1989) is the official partner of Far East Film Festival.

2  GOALS 
- To encourage and develop the understanding and appreciation of East Asian popular film amongst European and Italian audiences.
- To study and research the historical attributes of Asian filmmaking through retrospectives organised with Asian film archives.
- To contribute to the commercial distribution of Asian films across European and Italian markets.
- To create a mutually beneficial exchange between Asian and European film production and distribution companies.

3  GENERAL INFORMATION

The Festival will take place in Udine from the 24th June to 2nd July 2021 in a hybrid form with both in-person and online showings.

In the case of the 23rd edition of the Festival being cancelled by effect of law, decree or regulation by regional, national or international authorities due to force majeure or emergency situations (including, but not limited to, instances relating to the current COVID-19 pandemic), in-person screenings and events will be partially or wholly changed or cancelled, and all contractual obligations of the Festival will be rendered null and void. 
Even if such a law, decree or regulation is not issued, the Far East Film Festival may cancel its 23rd edition should the Festival consider it necessary or if circumstances require it.  
In case of a situation of force majeure or emergency, the Far East Film Festival may vary its format to adapt to these circumstances, including adopting a more limited programme or a digital alternative. 
In such cases, the festival undertakes to inform the representatives of the selected films and the participants in a timely fashion.


4  VENUES

4.1 Main venue – the Visionario is the renovated cultural centre managed by the C.E.C. which includes a total of 5 screening rooms (one of which is equipped with an ATMOS audio system) for a total of 426 seats plus a café-bistro, a restaurant and a media library. The Visionario is the main venue of this 23rd edition.
4.2 Additional venue – Cinema Centrale. Located in the heart of the city, this historic cinema has two screens for a total of 317 seats. The Centrale is one of the venues of the edition.
4.3 Cinema Arena – adjacent to the Visionario, this is the new space dedicated to the Festival's outdoor screenings. With 400 seats, the Arena will be inaugurated on the occasion of FEFF.

Due to pandemic restrictions that do not allow its full use in terms of capacity, the historic headquarters of FEFF (Teatro Nuovo Giovanni da Udine - 1,200 seats) will not be used for the 2021 edition.

4.4 Streaming platform - The online section of the 23rd edition of the FEFF is available on the platform www.fareastream.it The technical partner of the platform is MYmovies whose task is to make the Festival contents available to its spectators, on behalf of FEFF, in TVOD (transactional video on demand) streaming, or for a fee for each individual piece of content, and in SVOD (subscription video on demand), or for a fee by means of a subscription/Festival badge to access all the contents.

The streams can be geo-blocked in Italy/Europe or on the basis of specific needs as agreed with the production and/or distribution companies. 

The files (video and .srt) will be deleted from MYmovies servers within 15 days of the end of the Festival.

MYmovies.it works to protect copyright and/or rights related to the works uploaded to the platform through the adoption of Hollywood Grade DRM Protection.

MYmovies is a company of GEDI Group S.P.A. (La Repubblica, La Stampa, Radio Deejay, Radio Capital), one of the most important publishing groups in Italy, owned by Exor N.V. (FCA, Ferrari, Juventus, The Economist).


5  FESTIVAL SECTIONS
Competition section, Retrospective section, Out of Competition section

5.1  Competition section
The Festival Selection Committee selects films to be included in the Festival's programme, with the cooperation of local consultants in each Asian country, working in close contact with major film producers and distributors. The programme will be published in early June 2021.  
The awarded titles will be announced on stage in front of the audience during the Festival's closing ceremony. 
The Festival Awards are:
- AUDIENCE MULBERRY AWARDS (Golden Mulberry, Silver Mulberry, Crystal Mulberry) to the three films that receive the highest number of votes from the Festival audience
- WHITE MULBERRY AWARD FOR BEST DEBUT FILM, jury-assigned 
- BLACK DRAGON AWARD (Black Mulberry), critic’s choice award
- PURPLE MULBERRY AWARD, voted by the users of website mymovies.it 
- GOLDEN MULBERRY AWARD FOR LIFETIME ACHIEVEMENT
- GOLDEN MULBERRY AWARD FOR OUTSTANDING ACHIEVEMENT

The Mulberry tree, which originated in Asia but is also characteristic of Friuli's landscape, was chosen for its symbolic representation of the meeting point between two seemingly distant cultures. Furthermore, the cultivation of silkworms, whose diet consists almost exclusively of mulberry leaves, is a longstanding tradition both in Friuli and in Asia.

The awards were created by Idea Prototipi®, one of the leading metal manufacturing companies; a real-life tree from the Friulian countryside is scanned using a process called TiQu™ and transformed into a beautiful 3D model without the intervention in the process of human hands.

5.2 Jury
A jury composed of three members will evaluate the debut films screened in the Competition section. The director will be awarded the White Mulberry Award for best debut feature.
The Jury may also award a special mention. 
 
5.3  Retrospective sections
Every year, Far East Film Festival focuses on a different historical aspect of Asian film production by presenting a retrospective programme curated by one or more experts in the field of interest. To celebrate these annual retrospectives, C.E.C. publishes a monograph which aims to make up for the lack of information available in Europe and Italy on the rich history of Far Eastern film production.

5.4  Out of Competition
The films that the selection committee feel are of extreme value and importance but that do not meet the official Festival requirements of time, duration or release date, will be included in the Festival’s Out of Competition section. 


6  TIES THAT BIND

The participants (10 producers with projects from Europe and Asia, and 5 career participants) are chosen by a selection committee and the call for the next edition will be launched in June 2021.
The 15 participants of the twelfth edition took part in the first section of the online workshop in November/December 2020 during the Southeast Asian Film Financing (SAFF) Forum in collaboration with the Southeast Asian Audio-Visual Association (SAAVA).
The second part of the workshop is scheduled during the Far East Film Festival.
Ties That Bind is organized by the Friuli Venezia Giulia Audiovisual Fund, EAVE, Udine Far East Film Festival and Southeast Asian Audio-Visual Association (SAAVA), and supported by the Creative Europe - MEDIA program of the European Union and Aurora Media Holdings.


7 FOCUS ASIA 
Focus Asia represents FEFF’s Industry/Market section, a venue where Asia and Europe, as well as any other interlocutors who wish to take part, plan the cinema of the future. 
The idea is to create new connections during the films’ initial production phase, putting together high-quality projects and key players from the respective film industries.

From 30th June to 2nd July 2021, registered professionals can participate in the different activities of the programme: those dedicated to projects under-development and Asian works-in-progress, the presentation of line-ups of sales companies, masterclasses, as well as a series of panels and case studies on strategies for development, funding and distribution of films in both continents.

The selection of the projects is handled by experts from the cinema industries of both continents.

More information about the submission process will be available by mid-March 2021. 


8 FEFF CAMPUS

The FEFF Campus is a training project, dedicated to young or hopeful Asian and European journalists, organised as part of the Far East Film Festival.

The project was born from the need to strengthen the link between the Festival, Asian cinema and the new generation of cinema lovers and film critics.

The participants – 5 Asians and 5 Europeans, all under 26, join a programme that includes seminars, interviews and workshops focusing on “how to write about cinema”. The lessons and the meetings, all in English, will be organised under the supervision of a group of professionals of the audiovisual and communication industries led by veteran journalist Mathew Scott. The students will play an active role in the FEFF global community.

Requirements for candidates:
- Candidates must be between 18 and 26 years of age 
- They must have an excellent command of both written and spoken English 
- They must have citizenship or residency in a European or Asian country
- Passion for cinema and the desire to take part first-hand in a festival like this.
- Access to a laptop
- Experience and knowledge of how to use video cameras.

More information about the submission will be available on the site by mid-March 2021. 


9  FESTIVAL LANGUAGES

The Festival's official languages are Italian and English. Italian and English subtitles are provided during the screenings. The afternoon panel discussions, with the participation of our Asian special guests and artists, are entirely translated into Italian and English, and available through headphones.


10  HOW TO PARTICIPATE AND FILM SUBMISSION REQUIREMENTS

Please submit your film by sending us an email at fareastfilm@cecudine.org with general information about the film. To be eligible, films must be produced in, or co-produced with, Far-Eastern countries. An online screener with English subtitles is mandatory for us to assess the film. Due to the large number of submissions we will not always be able to explain why a film was not selected.
The deadline for film submission is 6th May 2021.

10.1  Selection for the Competition Section

In order to participate in the competition section, all films must fulfil the following requirements (exceptions are made at the discretion of the organisers for special and motivated situations): 
- Only feature films released after the 1st January 2020 will be accepted.
- Films must not have previously participated in other film festivals in Italy or Europe, nor should they have been screened in the market sections of other festivals before the Udine FEFF. Feature films making their world premieres will be favoured. In exceptional cases, the Selection Committee might take different situations into account and accept films that have already been presented in Europe. 

10.2 Technical Support 

For physical screening:

Accepted formats: DCP 2K and 4K. 
Accepted audio formats: 5.1 or 7.1. A room equipped with Dolby Atmos will be available for some screenings. These screenings can be agreed upon with the Festival offices.
                                                                                                              
DCP should preferably be unencrypted and including English subtitles as a .xml file, not hard-coded.  

If the DCP is encrypted, it must still contain English subtitles, hardcoded or as a .xml file. 

In either case, we still need to receive a separate .srt file of the English subtitles, synched with the screening copies, for translational purposes. 

KDM
Should the DCP be encrypted, the Festival organization must receive a KDM by 10th June 2021 in order to be able to check the DCP.
The KDM must be valid from the moment of DCP shipment until 2nd July 2021, last day of the Festival, and be produced for all the servers utilised during the event (showings will take place on more than one screen due to limitations and restrictions caused by the COVID-19 pandemic). 
If necessary, further technical specifications will be given by the Festival offices. 

Before being sent to the Festival, the DCP must be subjected to a quality check (image and format, audio, subtitles, compliance with standards, integrity of files and media) by the producer/distributor.


For online screening: 

Accepted format: clean file (without hard-coded subtitles) with the following specifications
Resolution: 1920x1080 preferred; 1280x720 also accepted
Frame Rate: 23.976 or 24 or 25 FPS
Codec: H.264
Wrapper: .mp4 / .mov
Bit Rate: 10/20 Mbps | VBR 2-pass export recommended 
Audio: stereo, AAC-LC (Advanced Audio Codec), 320 kbit/s, 48 kHz
Subtitles: English .srt file synchronized with the video file

The files for online screening may have a non-invasive watermark placed by the manufacturer/distributor (in the corners or edges of the image, avoiding the area for subtitles).

10.3 Materials
The films invited to the Festival will receive an Official Invitation, Entry Form and Agreement Form to be completed, signed and returned.

The invitation must remain confidential until the official announcement by the Festival organization.

In order to create Italian subtitles, include each film in the Festival catalogue and organise the promotional materials for the film, the Festival must receive the following materials by 15th May 2021 (quantities in brackets are indicative):

- Completed Entry Form with information and technical details;
- Agreement Form signed by the relevant person in charge;
- An MP4 screener (even in low resolution) of the film with English subtitles (exact duration and frame rate as the version to be presented at the Festival) for internal festival use;
- A time-coded English dialogue list in .srt format, synched with the DCP and the screener,
- Information on the film and the director (summary, cast&credits, production note);
- 2 photographs of the director;
- 10 film stills in high-resolution, JPG format;
- Press-kit in English
- Samples of advertising/promotional material, such as posters (at least 5 for display) and flyers (30 pieces);
- EPK material of the film (HD clips + audio clips + HD trailer) for promotion on national and international TV and radio; the trailer must be in MP4 format (1920x1080)

MP4 samples with English subtitles, the English dialogue list and high-resolution images are mandatory.
Each company is kindly asked to provide as much promotional materials as possible for each title.


11 SHIPPING INFORMATION FOR FESTIVAL SCREENING AND PROMOTIONAL MATERIALS 

All shipping costs of the DCP and of the materials required between Asia and Italy are borne by the Festival. If a film participates in another festival following FEFF23, the shipping costs from Udine to the new destination will be borne by the other festival. This regulation also applies to films that are to be sent to a destination other than the original one.

All materials required (i.e. supports for both physical and online screenings and promotional materials as per points 10.2 and 10.3) must be sent via Digital Delivery, or via DHL to the following address:

Centro Espressioni Cinematografiche
Via Villalta 24
33100 Udine, Italy
Tel: +39 0432 299545
fareastfilm@cecudine.org

Digital delivery of the DCP of the film and materials (via Aspera or similar services) is recommended.

For any information regarding film submission and materials, please contact us at: fareastfilm@cecudine.org

11.1 DHL

For physical shipments, the distributor/producer or sales agent is requested to contact their local DHL office to arrange the collection at their offices, using the Festival's DHL customer code which will be duly communicated.

11.2 Deadline for shipments

In order to prepare the technical services and translations of each selected work, all  invited films must arrive in Udine at the Festival office no later than the 15th May 2021 .

11.3 Return of selected works

If the film is to be sent to a destination other than the original one after screening at FEFF23, the distributors/producers or sales agents are requested to provide the Festival with precise instructions by 2nd July 2021. When no instructions are given, the organizers will return the film to the original sender. All films will be shipped to the addresses provided within two weeks after the end of the festival.


12  FESTIVAL SCREENINGS

All films will have up to 2 official physical public screenings during the event (unless otherwise agreed) at the times and dates specified in the Festival schedule and they will be shown in the original language version as provided by the producer/distributor with the subtitles produced by the Festival.

All films - subject to agreements with the rights holder - will be shown on the Festival online platform in the following way:
- there will be an official online screening which will take place once only at a set time and date; 
- in the On-Demand section of the festival platform, the same film will also be available for the entire duration of the festival without set times;

The general schedule and screening times are the exclusive responsibility of the Festival Direction. Any final decisions and changes to the program will be made by the Selection Committee.

Access to in-person screenings is open only to adults.


13  OFFICIAL LOGO

After the Festival has announced its official line-up, all producers and distributors guarantee that all forms of promotional material for the film (posters, press-kits, trailers, etc.) will bear the official FEFF23 logo.

Producers and distributors of films that win an award(s) at the festival will undertake to display the official logo of the award on their advertising material.


14 GUESTS

The Festival organisers reserve the right to invite special guests, including film directors, producers and actors, to participate in the Festival in relation to the promotion of the screenings.

Guests attending the Festival are required to provide one photo, suitable for an ID badge and an additional photo to be published in the Festival catalogue. Guests are also expected to attend the following official events:
- A presentation of their film on stage before the screening (the guest will be welcomed on stage by a member of the C.E.C. Selection Committee and the presentation will last about ten minutes).
- A round of private interviews with international press and media.
- A panel discussion with press, media and the public in attendance.
-
All participants acknowledge the media partners’ right to cover the Far East Film Festival and to broadcast the materials recorded during the event on television and radio.
 
14.1 Invited VIP Guests will be provided with:
- Up to 4-night’s worth of accommodation in one of the city’s best hotels (at the discretion of Festival organisers).
- Dedicated hostess welcome at Venice or Trieste airports.
- Transportation from and to the airport, as well as for all other travel needs while in Udine.
- Interpreters (in English or a specific Asian language) for all meetings, presentations, interviews and whenever necessary.
- Italian meals especially arranged for our guests in individually chosen restaurants and wineries.

Any specific requests will also be considered.

Participation of all films and guests in the Festival implies full and unreserved understanding of and compliance with all Festival regulations.

For further information please contact:


Centro Espressioni Cinematografiche -  C.E.C./Far East Film Festival
via Villalta 24, 33100 Udine – Italy
Tel  +39/0432/299545 
Fax +39/0432/229815
www.fareastfilm.com 
fareastfilm@cecudine.org