21st UDINE FAR EAST FILM FESTIVAL / 26th APRIL – 04th MAY 2019
OFFICIAL REGULATIONS 2019
The 21st edition of the Far East Film Festival is organised by Centro Espressioni Cinematografiche (C.E.C.), a Cultural Association financed by the Italian Government, the Friuli Venezia Giulia Region, and the Udine Provincial and Municipal Authorities. C.E.C. is dedicated to the public exhibition of quality cinema, by programming and managing five screens in three different venues across the city of Udine throughout the year. The Far East Film Festival is the most important cultural and artistic project handled by C.E.C. The Festival is a non-profit cultural event.
La Cineteca del Friuli (Gemona Film Archive, FIAF member since 1989) is the official partner of Far East Film.
2 Aim of the Festival
- To encourage and develop the understanding and appreciation of East Asian popular filmmaking amongst European and Italian audiences.
- To contribute to the commercial distribution of Asian films across European and Italian markets.
- To study and research the historical attributes of Asian filmmaking through retrospectives organised in collaboration with Asian film archives and government agencies.
- To create a mutually beneficial exchange between Asian and European filmmaking companies.
3 Dates / Venues
The Festival will take place in Udine from 26th April to 4th May 2019
3.1 Main venue - Teatro Nuovo "Giovanni da Udine"
(1,200 seats). A modern facility on 3 floors with press room, hospitality office, bookshop and video room. It also includes a setting for the afternoon panel discussions, held every day during the Festival.
3.2 Second venue – Visionario
. A cultural centre managed by C.E.C., which includes 3 screening rooms (with 300, 60 and 40 seats), an exhibition hall, an internet bar, a Media Library, and a bookshop selling publications and DVDs.
3.3 Third venue – Cinema Centrale
. Situated in the heart of the city centre, this cinema has 2 screens (with 187 and 135 seats).
4 Festival sections
Competition, Retrospective, Out of Competition
4.1 Competition section
The C.E.C. Board of Directors selects films to be included in the Festival's programme, with the cooperation of local consultants in each Asian country, working in close contact with major film producers and distributors. The programme will be published at the beginning of April 2019; the deadline for submitting films for selection is 31st January 2019
The top three winning titles are those that receive the highest number of votes by the Festival audience. The winning titles of FEFF 21 will be announced during the Festival closing ceremony, and be presented with the "Udine Far East Film Audience Award", on stage in front of the audience.
The Festival Awards are:
AUDIENCE AWARD (Golden Mulberry, Silver Mulberry, Crystal Mulberry)
WHITE MULBERRY AWARD FOR BEST DEBUT/SECOND FILM
BLACK DRAGON AWARD, critic’s choice award (Black Mulberry)
MY MOVIES AWARD (web award: voted by mymovies.it users)
LIFE ACHIEVEMENT AWARD (Golden Mulberry)
The Mulberry tree, which originated in Asia but is characteristic of the Friulian landscape, was chosen for its symbolic representation of the meeting point between two seemingly distant cultures. Furthermore, the cultivation of silkworms, whose diet consists almost exclusively of mulberry leaves, is a longstanding tradition both in Friuli and in Asia.
The awards were created by Idea Prototipi®, one of the leading metal manufacturing companies; a real-life tree from the Friulian countryside is scanned using a process called TiQu™ and transformed in a beautiful 3D model.
A jury, composed of three members, will evaluate the debut (and second) films screened in the Competition section. The winning director will be awarded with the “Golden Mulberry for debut/second film”.
4.3 Retrospective sections
Every year, Far East Film focuses on a different historical aspect of East Asian film production, by presenting a retrospective programme planned and arranged by one or more experts in the corresponding field. To celebrate these annual retrospectives, C.E.C. publishes a monographic book that aims to make up for the lack of information available in Europe and Italy on the rich history of Far Eastern film production.
4.4 Out of Competition
Movies considered of extreme value and importance by the Board of Directors, but that do not meet the official Festival requirements of time, duration or release date, will be included in the Festival’s Out of Competition section
5 Ties That Bind
Ties That Bind is the leading training programme for European-Asian co-production. It is targeted at European & Asian producers, 10 of which will be selected with a feature film in development for the workshop. The 15 participants will attend 2 workshops:
Workshop 1 will take place from 29th April –3rd May 2019 within the framework of the Udine Far East Film Festival (26th April – 4th May 2019 ) in Italy.
Workshop 2 will be organised at the end of November 2019 in Singapore during the Southeast Asian Film Financing (SAFF) Forum in partnership with the Southeast Asian Audio-Visual Association (SAAVA).
Ties That Bind is organised by the Friuli Venezia Giulia Audiovisual Fund, EAVE, Udine Far East Film Festival and Southeast Asian Audio-Visual Association (SAAVA), and supported by the Creative Europe - MEDIA sub-programme of the European Union, Silver Media Group and Aurora Global Media Capital.
6 Focus Asia
Focus Asia represents FEFF’s Industry/Market section, the venue for cultural exchange between Europe and Asia where future genre film projects are developed. The idea is to create new connections already during the films’ initial production phase, putting together high-quality projects and key players from the respective film industries.
Every selected project is evaluated over the course of three days, from 30th April – 2nd May 2019, by important and influential decision makers and possible financiers from both film industries. The programme includes one-to-one meetings and a series of panel discussions and case studies on development strategies, and genre film financing and distribution.
The selection of the projects is handled by some of the major genre film festivals. More information about the submission and selection process will be available by mid December 2018.
7 FEFF Campus
The FEFF Campus is an educational project, dedicated to young Asian and European journalists, organised as part of the Far East Film Festival.
Ten journalism students under 26, five from Europe and five from Asia, are given the opportunity to learn how a Festival works, how to write about film, how to interview guests, pick up techniques on how to be successful in the media world of today, experiencing being a part of a writing and editorial team that explores not only traditional media but contemporary social media.
The participants are an active part of a programme that includes seminars, interviews and workshops that centre around the art of writing and cinema, and will be followed by a group of professionals led by veteran journalist Mathew Scott.
The first FEFF Campus received extensive coverage in the local and national media, while Campus interns were encouraged to submit articles and coverage across all forms of media.
Requirements for candidates:
- Candidates must be between 18 and 26 years of age and have an excellent command of both written and spoken English.
- They must have citizenship or residency in a European or Asian country
- Successful candidates must ensure they have a laptop to bring with them, and should also have experience with and know how to use video cameras.
More information about the submission will be available by mid December 2018.
8 Festival languages
The Festival's official languages are Italian and English. Italian and English subtitles are provided during the screenings. The afternoon panel discussions, with the participation of our Asian special guests and artists, are entirely translated into Italian and English through headphones.
9 How to submit your film
Please submit your film by sending us an email at email@example.com
with general information about the film. An online screener plus a DVD screener are both required by us in order to assess the film’s suitability for our Festival. Only films produced and co-produce with the Far East countries are eligible for consideration.
9.1 Selection for the Competition Section
The Board of Directors, assisted by a group of consultants working in their respective geographical areas, functions as the selection committee. All final decisions and any changes to the programme are made by the Board of Directors.
In order to participate in the competition section, all films must fulfil the following requirements (exceptions are made at the discretion of the organisers for special and motivated situations):
- The competition section can only be entered by feature films released after 1st January 2018
- All movies presented at the Festival should have English subtitles and be in one of the following formats: DCP 2K or HD Cam. If the DCP is encrypted, we need to receive a KDM at least two weeks before the festival (to be able to check it) and valid for the whole duration of Festival.
- The Board of Directors reserves the right to refuse copies that the Festival technicians deem to be of unsatisfactory quality for a public screening.
- All films presented should not have previously participated in competition in other film festivals in Italy or Europe, nor should they have been screened in a commercial environment prior to the screening in Udine. The Board of Directors can decide to evaluate different situations and also accept movies already presented in Europe, if these are deemed worthy of such exception, while movies already presented in Italy will not be taken into consideration.
The films invited to the Festival will receive an Official Invitation, Entry Form and Agreement Form to be completed, signed and returned.
In order to properly translate all films screened at the Festival, and in order to include each film in the Festival catalogue and organise the press office promotion for the screenings, the Festival must receive the following materials by 29th March 2019
(quantities in brackets are indicative):
- Completed Entry Form with information and technical details;
- Signed Agreement Form by the relevant person in charge;
- A sample copy of the film (DVD, file mp4 or mov) with English subtitles (exact copy of the version presented at the Festival) for internal festival use;
- A dialogue list in English with Time Code;
- Detailed Film Information (Summary, cast&credits, director's biography, filmography and statement, Press-kit);
- Director’s image;
- 10 stills from the film in high-resolution, JPG format, free of copyright charge;
- Digital and Physical press-kit in English (10 pieces);
- Samples of advertising/promotional material, such as posters (at least 5 for display) and flyers (30 pieces);
- EPK material of the film (HD clips + audio clips + HD trailer) for promotion on national and international TV and radio; the trailer must be in MP4 format (1920x1080)
and sent via WeTransfer to our lab, email address is as follows: firstname.lastname@example.org
Each company is kindly asked to provide as much promotional material as possible for each title. DVD samples with English subtitles, English dialogue lists and high-resolution images are strictly necessary
The DVD screener, posters and flyers are to be sent to the following address:
Centro Espressioni Cinematografiche
Via Villalta 24
33100 Udine, Italy
Tel: +39 0432 299545
For any information regarding film submissions and materials, please contact us at: email@example.com
9.3 Festival Screenings
All films are screened only once
within the Festival programming schedule and they are all presented in the original language version, as provided by the Producer/Distributor. If the Festival considers organising extra screenings, this will be agreed in advance with the Producer/Distributor.
The Centro Espressioni Cinematografiche shall adopt anti-piracy measures in effect at the main international film festivals for the entire duration of the Festival.
9.4 Official Logo
After the Festival announces its official line-up, all film presenters shall guarantee that all forms of promotional material shall bear the official FEFF 21 logo. Moreover, all promotional material accompanying the release of films that have won awards at the Festival is required to indicate the award won, using the official graphics provided by the Festival.
10 Film copies & Shipping information
DCP encryption is optional. If the DCP is encrypted, a KDM (Key Delivery Message) must be provided for all the certificates of the servers that will be used for the screening. The KDMs are strictly necessary to ensure the screening of the film and to carry out all the technical checks in advance.
The KDMs should be valid from the day of the arrival of the copy and shall expire at least a day after the film’s screening.
It is strongly recommended that each DCP undergoes a Total Quality Check (TQC) before being sent to the Festival. The TQC (image quality, picture format, audio quality, subtitles, etc.) shall be performed and validated at the laboratory that creates the DCP.
All shipping costs for transportation of the prints and other materials, between Asia and Italy, will be borne by the Festival. In the event of the film participating in a different festival after Udine FEFF21, the cost of the print’s shipping from Udine to its new destination will be the responsibility of the subsequent festival. This regulation also applies if the print needs to be shipped to a destination other than that of origin.
Each film presented at the Festival should be shipped to the C.E.C. address in Udine (Via Villalta 24, 33100 Udine, Italy)
. Please contact your local DHL office for pick-up, and we will provide you with the appropriate DHL client code. In order to arrange the technical services and translation of each film, all films should reach the C.E.C. office no later than 29th March 2019
All film suppliers are requested to give clear instructions regarding where the film is to be returned, informing us by 30th April 2019
whether the print is to be sent to a destination other than its origin after the screening. Should we receive no clear information about the return shipment address, the Festival's organisers will send the print back to its original address. All films will be shipped to the addresses provided within two weeks of the Festival closing.
The Festival organisers reserve the right to invite special guests, including film directors, producers and actors, to participate in the Festival in relation to the promotion of the screenings.
Guests attending the Festival are required to provide one photo, suitable for an ID badge, and an additional photo to be published in our Festival catalogue. Guests are also expected to attend the following official events:
- An introduction to their film on stage, before the screening (the guest will be welcomed on stage by a member of the C.E.C. Directors Board and the presentation will last about ten minutes).
- A morning round of private interviews with international press and media.
- An afternoon panel discussion with press, media, and the public in attendance.
All participants acknowledge the media partners’ right to cover the Far East Film Festival, broadcast the event on television and radio channels and thus make use of the gathered material as they see fit.
11.1 Invited VIP Guests are provided with:
- A 4 nights (max) stay in one of the city’s best hotels (place/length of stay at the discretion of Festival organisers).
- Hostess welcome at Venice or Trieste airports.
- Transportation from and to the airport, as well as for all other appropriate needs while in Udine (chauffeur provided).
- Interpreters (for English or a specific Asian language) for all meetings, presentations, interviews and whenever necessary.
- Italian meals especially arranged for our guests in individually chosen restaurants and wineries.
Any particular requirements will also be considered.
All extras (such as minibar, phone calls, internet and laundry) are to be paid by the guests.
The participation of all films and guests in the Festival signifies the complete understanding and acceptance of all Festival regulations.
For further information please contact:
Centro Espressioni Cinematografiche
via Villalta 24, 33100 Udine - Italy